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Indian weddings are grand, emotional, and filled with celebration. But behind all the beauty, there’s often a long list of things that can and do go wrong.
At The Shaadi Coordinators, we’ve managed over 50 weddings since October 2024. And in every single one, something unexpected has come up. But the reason most families never even realize it?
Because we’re already handling it calmly, quietly, and efficiently.
Here are 10 of the most common things that go wrong at Indian weddings and how our team fixes them before they ever become a problem for you.
We create flexible timelines with buffers, coordinate with the production team, and make real-time adjustments on ground.
Meanwhile, the bride is kept informed calmly and clearly through her personal shadow coordinator, so she stays relaxed and ready
We double-check hamper deliveries with the hotel or venue and arrange for anything missing to be sent immediately.
The guests feel taken care of, and the family doesn’t have to get involved at all.
Our operations team coordinates with all vendors in advance and stays present during every cue.
If anything is missed, we’re already resolving it before the moment arrives.
We have a dedicated vendor coordinator who maintains direct contact with every vendor involved in your event.
If someone is delayed or unreachable, we step in, realign timelines, and make alternate arrangements if required without ever bothering the family.
Whether it’s makeup delays, a ceremony running longer than expected, or a guest arriving late, we rework the showflow in real-time.
Your personal shadow coordinator keeps you updated, while our team ensures that the next segment begins smoothly.
We conduct technical checks before every function begins and keep AV teams on standby for live troubleshooting.
You’ll never experience a tech breakdown in front of your guests.
Our hospitality desk and logistics coordinators handle all guest movement from check-ins to transport ensuring no confusion or miscommunication.
Every guest feels looked after, without needing to call the couple or their family for help.
We take a complete handover of all ritual materials before the function. Whether it’s haldi thaalis, varmala trays, or pooja items everything is pre-checked and prepared in sequence.
We even keep backups ready, just in case
For all moments involving multiple people (like entries, dances, or performances), we assign a single point of contact from the friend or family group.
Our team stays in touch with them directly, ensuring everyone is in place on time — and no one is caught off guard.
With constant outfit changes, guests to greet, and limited time, it’s easy for couples to feel like they’re not aware of what’s going on.
That’s why we assign personal shadow coordinators to both the bride and groom. These coordinators gently keep you updated, prep you for what’s coming next, and make sure you’re never rushed, confused, or left out of your own celebration.
Every member of our team plays a specific role from hospitality and logistics to vendor and showflow management.
We become the bridge between the couple, the vendors, and the guests, so that nothing is missed, and no stress is passed on to you.
Most importantly, your shadow coordinators stay with you throughout the day, making sure you’re calm, informed, and enjoying every moment.
You’ve spent months making decisions, finalizing vendors, and curating every detail.
You deserve to enjoy your wedding without worrying about whether things are running as planned.
At The Shaadi Coordinators, we take that responsibility off your hands.
You enjoy the celebration. We handle the execution
